Health and Safety

A health and safety system or programme generally includes the following elements:

For more information contact Tinus Boshoff



Important aspects


SHE policy statement


  • Written policy document
  • Displayed and signed by the CEO
  • Review date


Individual responsibilities

(Appointment letters - set scope of work)

  • Responsibilities of employees
  • Responsibilities of supervisors and first-line supervisors (Section 8(2)(i) appointees)
  • Responsibilities of senior management (Section 16(1) and 16(2) appointees)
  • GMR 2(1) – Supervision of machinery
  • Assistant to GMR 2(1)
  • GMR 4(3) – Shiftsman appointment
  • Responsibilities of safety coordinators
  • Emergency Controller
  • Fire Fighting Co-ordinator
  • Fire Fighter
  • Fire Team Member
  • Fire Fighting Equipment Inspector
  • First Aid Co-ordinator
  • First Aider
  • Incident Investigator
  • Stacking Supervisor
  • Ladder Inspector
  • HCS Co-ordinator
  • Ergonomical Survey Officer
  • Health and Hygiene Co-ordinator
  • Pollution Surveys
  • Work Permit Survey Officer
  • Air Power Tools Inspector
  • Explosive Power Tool Controller
  • Explosive Power Tool Operator
  • Etc.


Health and safety representatives and committees

  • Appointment of representatives (GAR 6 & Section 17 & 18 of OHSA)
  • Establishment of health and safety committees (Section 19 & 20 of OHSA)
  • Appointment of Health & Safety Committee Members
  • Appointment of Chairman Health & Safety Committee
  • Monthly meetings


Risk assessment

  • Baseline Risk Assessments
  • Issue based risk assessment
  • Continuous risk assessment


Safe work procedures

  • After the critical area activities have been identified, standards must be determined to establish safe work procedures.
  • Written procedures or standards needs to be set (SWP’s or SOP’s)


Employee orientation

Safety awareness should include:


  • emergency procedures
  • first aider and location of first aid stations
  • health and safety responsibilities, including those specified by legislation
  • reporting of injuries, unsafe conditions and acts
  • use of personal protective equipment
  • right to refuse hazardous work
  • hazards, including those outside own work area
  • reasons for each health and safety rule
  • each individual’s specific role and responsibilities
  • scope of authority (Job descriptions)



Training programmes should be established and maintained to address:


  • Knowledge and understanding of the organisations safety programmes, rules and procedures as well as each individual’s specific role and responsibilities.
  • Systematic programme of induction and ongoing training for employees and those how may be transferred between divisions, jobs or tasks
  • Training in the handling of risks, hazards and dangers, precautions to be taken and procedures to be followed
  • Training in hazard identification, risk assessment and control
  • Training for all persons who may manage others like employees, contractors and other
  • Training of top management in their role and responsibilities
  • Training and awareness programmes for contractors, temporally workers and visitors according to the level of risk which they will be exposed to,
  • Training in the correct report procedures
  • Training in proper incident/ accident investigation
  • Training in the effective monitoring of the quality of the health and safety programme


Workplace inspections


Regular inspections by:


  • Health and Safety Representative
  • Supervisors
  • Where prescribed by regulations


Inspect the workplace to identify hazards related to:


  • Regular, planned workplace inspections
  • Equipment inspections
  • Special inspections


Inspection lists – useful tools




By Approved Inspection Authority:


  • Ventilation surveys
  • Light surveys
  • Dust surveys
  • Noise surveys
  • Lifting equipment
  • Pressure vessels
  • etc


Medicals (pre-medicals, baseline, periodic and exit medicals)



Where prescribed by a regulation:

Noise; heat; dust; chemical exposure; asbestos; lead etc


Reporting, recording and investigating accidents


Reporting to PD:

  • Section 24 - Reportable incidents (WC.I 2)
  • Section 25 – Occupational deceases (WC.l1)


Recording and investigations:

  • GAR 8 & 9
  • Annexure 1


Emergency procedures


Fire precautions and procedures are adequate:


  • Building construction
  • Access and egress
  • Emergency exits
  • Emergency lighting
  • Fire fighting appliances (sufficient, appropriate and maintained)
  • Fire drills and alarm checks
  • Storage of flammable/combustible materials (gas cylinders, fuel oils, wood and paper waste)
  • Identification of fire / explosion risk areas and instructions for isolating power, fuel, gas etc.
  • Evacuation procedures and responsibility for roll calls
  • Employee training in procedures and general fire safety practices.


Other emergencies, similar procedures to those for accidents and fire are required for emergencies, to cover such events as:


  • Gas leaks
  • Explosions
  • Pressure vessel rupture
  • Building collapse
  • Chemical leaks and spillage
  • Bomb threats


First aid

  • Training of first aiders
  • Provision of first aid boxes
  • Inspection & control of first aid boxes


Safety culture

Situational aspects:


  • Observed through the organisation’s management systems, policies, working procedures, communication flow, etc. and should be measured by audits of safety management systems.

Behavioural aspects:

  • How people act in the workplace and can be measured through self-reported measures, outcome measures and peer observations

The psychological component:


  • Relates to people’s norms, values, attitudes and perceptions of safety in the workplace
  • The psychological components are commonly measured in the form of a safety climate survey


Contractor management

  • 37(2) Contractors agreements
  • COID registration (letter of good standing)
  • Medical certificates
  • Employee certifications and qualifications (competence)
  • Machinery and equipment checks and certifications
  • Risk assessments for activities


Other elements

  • Handling of Hazardous Chemical Substances(Material Safety Data Sheets)
  • Handling of Hazardous Biological Agents
  • Lock out procedures
  • Hot work permits
  • Material handling rules
  • Maintenance programs
  • Vehicle safety rules
  • Personal protective equipment requirements
  • Engineering standards
  • Purchasing standards
  • Preventive maintenance


Health and safety audits


  • Internal audits
  • External audits


Courses and Workshops




Managing Day to Day Issues/ Problem Employees Full day workshop

27 September 2019

Tsogo Sun: Century City: Cape Town

Employment Equity Committee Training

27 September 2019 (Fully Booked)

Emperors Palace: Convention Centre

04 October 2019

Southern Sun: Maharani: Durban

01 November 2019

Emperors Palace: Convention Centre

07 November 2019

Tsogo Sun: Century City: Cape Town

The OHS Act and the Responsibilities of Management

22 November 2019

Emperors Palace: Convention Centre

29 November 2019

Tsogo Sun: Century City: Stay Easy: Cape Town

AARTO and the Impact on Your Business

02 October 2019

Protea Hotel By Marriott Tyger Valley: Cape Town

03 October 2019 (Fully Booked)

Emperors Palace Convention Centre

04 October 2019 (Fully Booked)

Emperors Palace Convention Centre

11 October 2019 (Fully Booked)

Emperors Palace Convention Centre

18 October 2019

Southern Sun: Elangeni: Durban

31 October 2019

Emperors Palace: Convention Centre

Hazard Identification & Risk Assessment Course

18 October 2019

Emperors Palace: Convention Centre

27 November 2019

Tsogo Sun: Century City: Stay Easy: Cape Town

Problem-solving and Decision-making Skills

24 & 25 October 2019

Emperors Palace: Convention Centre

Workshop Incident/Accident Investigation Course

25 October 2019

Emperors Palace: Convention Centre

28 November 2019

Tsogo Sun: Century City: Stay Easy: Cape Town

Managerial and Leadership Skills

06, 07 & 08 November 2019

Emperors Palace: Convention Centre

2019: Case Law Updates

15 November 2019

Emperors Palace: Convention Centre  


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