Health and Safety

A health and safety system or programme generally includes the following elements:

For more information contact Tinus Boshoff [email protected]



Important aspects


SHE policy statement


  • Written policy document
  • Displayed and signed by the CEO
  • Review date


Individual responsibilities

(Appointment letters - set scope of work)

  • Responsibilities of employees
  • Responsibilities of supervisors and first-line supervisors (Section 8(2)(i) appointees)
  • Responsibilities of senior management (Section 16(1) and 16(2) appointees)
  • GMR 2(1) – Supervision of machinery
  • Assistant to GMR 2(1)
  • GMR 4(3) – Shiftsman appointment
  • Responsibilities of safety coordinators
  • Emergency Controller
  • Fire Fighting Co-ordinator
  • Fire Fighter
  • Fire Team Member
  • Fire Fighting Equipment Inspector
  • First Aid Co-ordinator
  • First Aider
  • Incident Investigator
  • Stacking Supervisor
  • Ladder Inspector
  • HCS Co-ordinator
  • Ergonomical Survey Officer
  • Health and Hygiene Co-ordinator
  • Pollution Surveys
  • Work Permit Survey Officer
  • Air Power Tools Inspector
  • Explosive Power Tool Controller
  • Explosive Power Tool Operator
  • Etc.


Health and safety representatives and committees

  • Appointment of representatives (GAR 6 & Section 17 & 18 of OHSA)
  • Establishment of health and safety committees (Section 19 & 20 of OHSA)
  • Appointment of Health & Safety Committee Members
  • Appointment of Chairman Health & Safety Committee
  • Monthly meetings


Risk assessment

  • Baseline Risk Assessments
  • Issue based risk assessment
  • Continuous risk assessment


Safe work procedures

  • After the critical area activities have been identified, standards must be determined to establish safe work procedures.
  • Written procedures or standards needs to be set (SWP’s or SOP’s)


Employee orientation

Safety awareness should include:


  • emergency procedures
  • first aider and location of first aid stations
  • health and safety responsibilities, including those specified by legislation
  • reporting of injuries, unsafe conditions and acts
  • use of personal protective equipment
  • right to refuse hazardous work
  • hazards, including those outside own work area
  • reasons for each health and safety rule
  • each individual’s specific role and responsibilities
  • scope of authority (Job descriptions)



Training programmes should be established and maintained to address:


  • Knowledge and understanding of the organisations safety programmes, rules and procedures as well as each individual’s specific role and responsibilities.
  • Systematic programme of induction and ongoing training for employees and those how may be transferred between divisions, jobs or tasks
  • Training in the handling of risks, hazards and dangers, precautions to be taken and procedures to be followed
  • Training in hazard identification, risk assessment and control
  • Training for all persons who may manage others like employees, contractors and other
  • Training of top management in their role and responsibilities
  • Training and awareness programmes for contractors, temporally workers and visitors according to the level of risk which they will be exposed to,
  • Training in the correct report procedures
  • Training in proper incident/ accident investigation
  • Training in the effective monitoring of the quality of the health and safety programme


Workplace inspections


Regular inspections by:


  • Health and Safety Representative
  • Supervisors
  • Where prescribed by regulations


Inspect the workplace to identify hazards related to:


  • Regular, planned workplace inspections
  • Equipment inspections
  • Special inspections


Inspection lists – useful tools




By Approved Inspection Authority:


  • Ventilation surveys
  • Light surveys
  • Dust surveys
  • Noise surveys
  • Lifting equipment
  • Pressure vessels
  • etc


Medicals (pre-medicals, baseline, periodic and exit medicals)



Where prescribed by a regulation:

Noise; heat; dust; chemical exposure; asbestos; lead etc


Reporting, recording and investigating accidents


Reporting to PD:

  • Section 24 - Reportable incidents (WC.I 2)
  • Section 25 – Occupational deceases (WC.l1)


Recording and investigations:

  • GAR 8 & 9
  • Annexure 1


Emergency procedures


Fire precautions and procedures are adequate:


  • Building construction
  • Access and egress
  • Emergency exits
  • Emergency lighting
  • Fire fighting appliances (sufficient, appropriate and maintained)
  • Fire drills and alarm checks
  • Storage of flammable/combustible materials (gas cylinders, fuel oils, wood and paper waste)
  • Identification of fire / explosion risk areas and instructions for isolating power, fuel, gas etc.
  • Evacuation procedures and responsibility for roll calls
  • Employee training in procedures and general fire safety practices.


Other emergencies, similar procedures to those for accidents and fire are required for emergencies, to cover such events as:


  • Gas leaks
  • Explosions
  • Pressure vessel rupture
  • Building collapse
  • Chemical leaks and spillage
  • Bomb threats


First aid

  • Training of first aiders
  • Provision of first aid boxes
  • Inspection & control of first aid boxes


Safety culture

Situational aspects:


  • Observed through the organisation’s management systems, policies, working procedures, communication flow, etc. and should be measured by audits of safety management systems.

Behavioural aspects:

  • How people act in the workplace and can be measured through self-reported measures, outcome measures and peer observations

The psychological component:


  • Relates to people’s norms, values, attitudes and perceptions of safety in the workplace
  • The psychological components are commonly measured in the form of a safety climate survey


Contractor management

  • 37(2) Contractors agreements
  • COID registration (letter of good standing)
  • Medical certificates
  • Employee certifications and qualifications (competence)
  • Machinery and equipment checks and certifications
  • Risk assessments for activities


Other elements

  • Handling of Hazardous Chemical Substances(Material Safety Data Sheets)
  • Handling of Hazardous Biological Agents
  • Lock out procedures
  • Hot work permits
  • Material handling rules
  • Maintenance programs
  • Vehicle safety rules
  • Personal protective equipment requirements
  • Engineering standards
  • Purchasing standards
  • Preventive maintenance


Health and safety audits


  • Internal audits
  • External audits



Courses and Workshops



Managing Poor Performance/ Incapacity

10 February 2022 (09:00 - 12:00)

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POPIA: Protection of Personal Information Act

11 February 2022 (09:00 - 12:00)

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Workplace Discipline and Dismissal

18 February 2022 (09:00 - 16:00)

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Employment Equity Committee Training

18 February 2022 (09:00 - 16:00)

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Management and Leadership Skills

23, 24 & 25 February 2022 (08:30 - 16:00)

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The OHS Act and the Responsibilities of Management

24 February 2022 (08:30 – 16:00)

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Basic Labour Relations

25 February 2022 (09:00 - 16:00)

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Strategic Human Resources Management (HRM) and - Business Partnering

02, 03 & 04 March 2022 (08:30 - 16:00)

Interactive Online Course

Health and Safety Representative and Committee Training Course

03 March 2022 (08:30 - 16:00)

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Workshop Chairing Disciplinary Hearings

10 & 11 March 2022 (09:00 - 16:00)

Interactive Online Course


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