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COVID-19 Workplace Compliance
Health, Safety and Claims
Management Course

 

Interactive Online Course (2 X 4½ Hour Sessions)

 

Course is presented over a two-day period (From 08:30 to 13:00 on both days)

 

 

11 & 12 March 2021 (08:30 - 13:00) Interactive Online Course

 

 

Online Booking Form

 

 

Click here to download registration forms for 11 & 12 March 2021 (08:30 - 13:00) Interactive Online Course

 

 

Module 1: Background and scope of guidance

  • Introduction, background and information

 

Module 2: Overview of legislation pertaining to COVID-19

  • South Africa’s risk adjusted strategy for economic activity related prescriptions

  • Legislation pertaining to COVID-19

  • Notices, statues and directives pertaining to COVID-19 (DEL, DOH, Compensation Fund)

 

Module 3: COVID-19 employer, employee and third-party obligations

  • Relationship between COVID and the Occupational Health and Safety Act

  • Employers obligations towards employees and third parties

  • The appointment of COVID-19 compliance officers

  • COVID responsibilities of employees

  • COVID-19 classification, monitoring exposure at workplace, medical surveillance (HBAR)

 

Module 4: COVID-19 workplace risk assessment and plans for protective measures

  • How to undertake a risk assessment and applicable sectoral guidelines.

  • Identification of vulnerable employees, workplace accommodation and return to work

  • Selecting a suitable risk assessment methodology (example provided to delegates)

  • Identifying and classifying employees risk exposure and applying the prescribed control measures

  • Practical explanation of the steps that needs to be followed during the assessment process

  • Prescribed consultation process

  • COVID-19 workplace plans for protective measures

 

Module 5: Prescribed occupational health and safety measures for workplaces

  • Application, prescribed administrative measures, social distancing measures, symptom screening prescriptions, provision and use of sanitizers, disinfectants and washing of hands

  • Prescriptions relating to the provision and use of cloth masks

  • Prescriptions relating to ventilation and specific PPE

  • Measures for small businesses

 

Module 6: Management of COVID-19 cases in the workplace

  • Symptom monitoring and management

  • Identifying high risk and low risk COVID exposures at work

  • Isolation and quarantine leave

  • Quarantine at home guidelines for employees

  • Submission of COVID-19 related health data from workplaces

 

Module 7: Environmental cleaning, disinfection and decontamination of the workplace

  • Timeframe that the virus remains on surfaces

  • Routine cleaning and disinfecting of the workplace

  • Closure of the workplace for decontamination purposes

  • Prescribed decontamination and deep cleaning procedures for possible infected work areas

  • The use of hazardous chemical substances

 

Module 8: Steps to be taken when a person presents with COVID-19 symptoms (symptomatic persons)

  • Discussion includes isolation facilities, prescribed isolation and transportation procedures

 

Module 9: Assessment of the risk of transmission to persons and surfaces          

  • How to assess the risk of transmission to persons and surfaces

  • Disinfection/ decontamination of the workspace

  • Cleaning company transport vehicles after transporting a PUI or confirmed COVID-19 infection

 

Module 10: Contact tracing and reporting to the relevant authorities

  • Contact tracing in the workplace (purpose, objectives and elements)

  • Contract identification, history details of contacts and contact listing

  • Reporting duties with confirmation of a positive person

  • Contact follow-up and the commencing of contact tracing

  • Screening of workers who may be at risk

  • Monitoring of close contacts of known COVID 19 cases

 

Module 11: Directive for Workplace-Acquired Novel Corona Virus Disease Claims

  • Aim and objective of the COIDA

  • Compensation Fund and licences

  • Protection of employers against claims from employees and dependants

  • Categories of persons are entitled to compensation

  • Employer, employees and dependants

  • Criteria, diagnosis impairment for Coronavirus Disease (COVID-19)

  • Benefits, claims procedure, documentation and submissions of COVID-19 claims

 

Module 12: Right to refuse work, communication and training

  • Refusal to work due to exposure to COVID

  • Informing employees of COVID 19 related information

  • Providing training and information to management and employees

  • COVID related recourses

 

Module 13: Role of health and safety representatives and committees

  • Important role of health and safety representatives and committees in the management of COVID-19

 

Module 14: Recording and investigation of COVID-19 related cases

  • Record keeping requirements

  • Prescribed investigation for COVID-19 incidents

 

Module 15: Monitoring and enforcing directions

  • Notices, fines and penalties

 

Purpose of the course:

  • Due to the second wave of Covid related infections in South Africa, the infection rate is rising higher than before. One of the critical challenges for employers and businesses will be to effectively manage the risk in order to ensure business continuity.

  • This is a comprehensive course, compiled to assist employers and COVID-19 compliance officers in this regard. It provides attendees with critical information in order to manage COVID-19 effectively within the work environment. It will contribute towards providing and maintaining a safe and healthy work environment thus ensuring workplace compliance with statutory requirements.

 

The programme will be useful for:

  • COVID-19 compliance officers,

  • Health and safety practitioners,

  • The CEO/ Managing Director,

  • Directors - Section 16(2) appointees,

  • Compliance officers and security officers,

  • Human resource managers,

  • Managers and supervisors,

  • Health and safety representatives and committee members,

  • Union representatives,

  • Anyone interested in being COVID-19 compliant

 

 

Price:

  • R 2290 (incl. Vat) per delegate

  • Price include course material, certificates

 

For further information contact:

  • Deidre at telephone: (012) 666 8284/ 083 556 9407

  • Fax: (086) 547 2636 or (012) 661 1411

  • E Mail:  or 

 

 

 

Online Booking Form

 

 

Click here to download registration forms for 11 & 12 March 2021 (08:30 - 13:00) Interactive Online Course

 

 

 

 

 

 

The Protection of Personal Information


By Jan du Toit, Senior Consultant, SA Labour Guide

 

After more than seven years in the making, President Ramaphosa announced last year an effective date of 1 July 2020 for the Protection of Personal Information Act (POPI), Act 4 of 2013. “Responsible Parties” only have approximately 5 months left until 30 June 2021 to become compliant in full.

 

The duration of a typical POPI compliance project will differ from one business to another depending on the nature and size of the business, as well as the Personal Information processed by a Responsible Party. Business owners are therefore advised to, without delay, embark on a compliance project to meet the deadline.

 

Even though the Protection of Personal Information Act is welcomed by most, it has been long overdue and will require business owners (“Responsible Parties” in terms of the Act) to process Personal Information according to 8 processing conditions as set out in the Act.

 

The purpose of the Protection of Personal Information Act is in essence found in the title of the Act; to protect the Personal Information of “Data Subjects”. It gives effect to ones right to privacy as enshrined in the Constitution but also provides balance in terms of the right to privacy weighed up against the right to access to information.

 

The Act regulates the manner in which Personal Information must be processed and provides protection and recourse to those whose rights are infringed. Further to this, the Act makes provision for the establishment of an Information Regulator. Advocate, Pansy Tlakula has already been appointed as the Information Regulator a couple of years ago and has done a great deal of work in establishing her office.

 

Before I get into more detail about the eight processing conditions, it is important to note that the Act is “definitions driven”. It is therefore of utmost importance to first highlight some of the definitions found in the Act for readers to better understand the eight processing conditions.

 

The first definition is that of “Personal Information”. Personal Information is widely defined in the Act and includes, but is not limited to, information relating to an identifiable living natural person or a juristic person (“Data Subjects”), such as:

  • Race, gender, sex, pregnancy, marital status, nationality, ethnic or social origin, colour, sexual orientation, age, physical or mental health, well-being, disability, religion, conscience, believe, culture, language, birth

  • History - education, medical, financial, criminal, employment

  • Identifiers – number, symbols, e-mail address, physical address, telephone numbers, location, online ID or other assignment to a person such as a unique identifier (in example a student or patient number)

  • Biometric information – physical or psychological behavioural characterization, blood type, fingerprints, DNA analysis, retinal scanning, voice recognition

  • Personal opinion views or preferences

  • Correspondence implicitly or explicitly of a private and confidential nature

  • Views or opinions of another individual\

  • The name of the person with other information or the name alone

 

The second definition of importance is that of “processing”. The processing of Personal Information includes but is not limited to any operation/activity or any set of operations, whether automated or not, concerning Personal Information. It includes:

  • Collection / receipt / recording / organizing / collation / storage / updating / modification / retrieval / alteration of Personal Information

  • Dissemination by means of transmission distribution or making available to others.

  • Merging / linking / restricting / degradation / erasure / destruction of Personal Information.

 

A Responsible Party can either be a public body, private body or any other person or persons, domiciled in South Africa and that determines the purpose and means for processing of Personal Information.

 

Throughout the entire lifecycle of Personal Information in any business, eight processing conditions must be adhered to. The eight processing conditions are summarized below:

 

Condition 1 – Accountability. The Responsible Party must always ensure that the conditions set out in Chapter 3 of the Act and all the associated measures are complied with.

 

Condition 2 – Personal Information must be collected and processed lawfully in a reasonable manner that does not infringe the privacy of a Data Subject. The Personal Information may only be processed if it is adequate, relevant, and not excessive.
Personal Information may only be processed if the Data Subject consented thereto. Alternatively, where it is necessary to do so for the conclusion or performance of a contract, an obligation in terms of law, to protect the legitimate interest of the Data Subject, or to pursue a legitimate interest of the Responsible Party.

 

A further requirement is that the Personal Information must be collected directly from the Data Subject.

 

Condition 3 requires that Personal Information must be collected for a specific explicitly defined and lawful purpose related to a function or activity of the Responsible Party. Such Personal Information may not be retained any longer than necessary for achieving the purposes for which the information was collected and/or subsequently processed.

 

Condition 4 prohibits the further processing of Personal Information unless such processing is compatible with the initial purpose of collecting the information.

 

Condition 5 requires that Responsible Parties must take reasonable, practicable steps to ensure that Personal Information is complete, accurate, and not misleading. Such Personal Information must also be kept up to date, taking into consideration the purpose of the Personal Information.

 

The nature and purpose of the Personal Information will dictate as to how often such Personal Information must be updated.

 

Condition 6 addresses some of the rights of Data Subjects, such as the right to be informed by the Responsible Party before information is collected. The purpose of collecting and from where Personal Information will be collected must be disclosed to the Data Subject.

 

A Data Subject is entitled to the details of the Responsible Party and to be made aware of the consequences of not making Personal Information available to the Responsible Party.

 

Should it be required that Personal Information be collected and processed in terms of legislation, the Data Subject must be made aware accordingly.

 

As per Section 72 of the Act, the Data Subject must be advised if Personal Information will be transferred across the borders of South Africa. Under such circumstances the Data Subject is entitled to first be made aware of legislation in other countries that provides adequate protection of the Personal Information. In the absence of legislation, whether there are any binding corporate rules in place, alternatively a written agreement that offers adequate protection for the Data Subject, concluded between the Responsible Party and he third party.

 

Condition 7 requires that Responsible Parties must secure the integrity and confidentiality of Personal Information by taking appropriate reasonable, technical and organisational measures, to prevent loss or unlawful access of Personal Information under the control of a Responsible Party.

 

In this regard the Responsible Party is required to identify all reasonable and foreseeable internal and external risks, and to establish and maintain appropriate safeguards. Compliance with such safeguards must be regularly audited and measures updated if so required.

 

Condition 8 deals with the rights of Data Subjects and participation. In terms of condition 8, Data Subjects have the right to establish whether Personal Information is held by a Responsible Party and to have it corrected or destroyed if it is inaccurate, irrelevant, excessive, out of date, incomplete, misleading, or have been obtained unlawfully.

 

Responsible Parties are also further required to introduce Data Subject rights and participation in their PAIA (Promotion of Access to Information Act) manuals.

 

Responsible Parties are also not permitted to send direct marketing material to Data Subjects without their written consent as per from 4 four of the regulations of the Act.

 

Other important considerations in terms of the Act are that a Responsible Party may be issued with an administrative fine of up to R10 million for its non-compliance with the Act. Additionally, Data Subjects have the right to sue Responsible Parties and under specific circumstances, the Information Officer of the Responsible Party may be imprisoned.

 

Each Responsible Party must register an Information Officer (the head of the organization or a person acting in such capacity) with the Information Regulator. The Information Officer may appoint deputies to assist with ensuring compliance within the business.

 

From the above, it is evident that a POPIA compliance project is not something that should be undertaken without a solid understanding of the Act.

 

Our subscribers, a.k.a. “Responsible Parties”, are invited to attend our online POPIA presentations to better understand the Act and to ensure compliance. In-house training can also be arranged on request.

 

The author of this article is also available to assist employers with compliance projects in the form of awareness sessions, gap analysis, policy development / implementation and staff awareness.

 

For further information pertaining to training, readers are invited to visit www.labourguide.co.za or to contact Jan du Toit at .

 

 

 

 

 

Courses and Workshops

 

                   

 

Workshop Chairing Disciplinary Hearings

25 & 26 February 2021 (09:00 - 16:00)

Interactive Online Course

Managing Poor Performance/ Incapacity

05 March 2021 (09:00 - 12:00) (Fully Booked)

Interactive Online Course

12 March 2021 (09:00 - 12:00) (Fully Booked)

Interactive Online Course

26 March 2021 (09:00 - 12:00) (Fully Booked)

Interactive Online Course

25 March 2021 (09:00 - 12:00)

Interactive Online Course

Health and Safety Representative and Committee Training Course

05 March 2021 (08:30 - 16:00)

Interactive Online Course

COVID-19 Workplace Compliance Health, Safety and Claims Management Course

11 & 12 March 2021 (08:30 - 13:00)

Interactive Online Course 

AARTO and the Impact on Your Business

12 March 2021 (09:00 - 12:00) (Fully Booked)

Interactive Online Course

09 April 2021 (09:00 - 12:00)

Interactive Online Course 

Employment Equity Committee Training

17 March 2021 (09:00 - 16:00)

Interactive Online Course

Basic Labour Relations

18 March 2021 (09:00 - 16:00) (Fully Booked)

Interactive Online Course

08 April 2021 (09:00 - 16:00)

Interactive Online Course

POPIA: Protection of Personal Information Act

19 March 2021 (09:00 - 12:00)

Interactive Online Course

Management and Leadership Skills

24, 25 & 26 March 2021 (08:30 - 16:00)

Interactive Online Course

 

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